Exporting Outlook Email Folder to .PST: Step-by-Step Guide

Modified on Fri, 21 Jul 2023 at 11:36 AM

To export a specific Outlook email folder into a .PST file, follow these step-by-step instructions:

Step 1: Open Outlook and make sure you are connected to the account containing the email folder you want to export. 

Step 2: Click on the "File" tab in the top-left corner of the Outlook window.

Step 3: In the File menu, click on "Open & Export" on the left-side panel.

Step 4: From the "Open & Export" options, select "Import/Export."

Step 5: The "Import and Export Wizard" will open. Choose "Export to a file" and then click "Next."


Step 6: Select "Outlook Data File (.pst)" from the list of options and click "Next."

Step 7: Now, you should see a list of all the folders in your Outlook account. Choose the specific folder you want to export, making sure it is highlighted. If the folder is nested within other folders, make sure to expand the tree structure to locate it.

Step 8: Choose the location where you want to save the .pst file. You can click on the "Browse" button to select a specific folder or location on your computer.

Step 9: If you want to exclude some items from the export, check the box next to "Filter items based on date range" and set the date range accordingly. Otherwise, leave it unchecked to export all items within the folder.

Step 10: Click "Finish" to start the export process. If the folder contains a large number of emails or attachments, it may take some time to complete the export.

Step 11: If you have set a password for your Outlook data file, you will be prompted to enter it now. You can set a password to protect the exported .pst file if you wish, or leave it blank for no password protection.

Step 12: Click "OK" to finish the export process. Outlook will start exporting the selected folder into a .pst file.

Once the export is complete, you will have a .pst file that contains all the emails and items from the specific folder you chose. You can use this .pst file to import the folder's contents into another Outlook account or keep it as a backup of your emails.

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